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Event Planning Guide

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Are you organizing an event for Agudas Achim? The following guide will help you coordinate and publicize the event. This event guide is also available as a two-page PDF download.

Event Description

  • The chairman of the event should discuss the event with the Executive Director, Mirza Lopez, at the onset of event planning.
  • Determine your audience
  • Prepare a written description of your event
  • Date, Time, and Location
  • Check for conflicts by reviewing the synagogue comprehensive events calendar and by double-checking your date with the office staff.
  • If you wish to receive online RSVPs or online payments for your event, contact the office staff about setting up an Eventbrite page
  • Add event to the community calendar by going to Shalomdc.org and inserting date. Check for conflicts.

Reserve Space

Fill out and submit the attached “Requisition for Facilities” form to the office, if you would like the event to take place at Agudas Achim.

Food

Contact the Synagogue Office.

Publicity

Internal Publicity

  • Online RSVPs (Eventbrite): If you wish to receive online RSVPs or online payments for your event, contact the office staff about setting up an Eventbrite page. This will provide you with a downloadable, Excel-compatible list of attendees, printed name tags, and other benefits. (Use of this service is mandatory. We do not support other event RSVP services such as Evite.)
  • The Bulletin: Send Lynne Sandler an article about your event including the date, time, location, and contact information by the first of the month 2 months in advance. For example, if your event takes place in May submit your content to Lynne by March 1. This will allow your article to appear in the bulletin a month before the event. The email contact is invite@verizon.net.
  • Shabbat Announcement Sheet: Submit a description of one or two sentences along with date, time, location, and event contact information to Doris Parker in the Synagogue office. The Shabbat Announcement is prepared by 12 noon the Wednesday before each Shabbat. You should submit your description three weeks before the event and it will be included as space is available prior to the event. The email contact is dparker@agudasachim-va.org.
  • Email notices (Listserv): Submit a description of no more than one or two short paragraphs including the date, time, location, and contact information with no graphics to Lynne Sandler four to six weeks before the event at invite@verizon.net.
  • Sisterhood email notices: if you are not already on the list, subscribe by sending a blank email to AgudasAchim_Sisterhood-subscribe@yahoogroups.com.
  • Preschool email notices: send notice to AgudasAchimPreschool@yahoogroups.com
  • Website: Submit your full description via email, including graphics if desired, four to six weeks prior to the event to invite@verizon.net. Let Lynne know if you want the same text in the bulletin and AAC website.
  • Flyers/Posters: If you would like a flyer or poster displayed in the Synagogue, contact the office. Flyers and Posters may not be displayed without approval. Tape can be difficult to remove and may damage the Synagogue’s walls.

External Publicity

If your event is open to members of the larger Jewish Community, you may consider sending information about your event to one or more of the following:

The Washington Jewish Week

  • Calendar submit by one of the following methods:
    • Email: calendar@washingtonjewishweek.com (Calendar for WJW)
    • Fax 301-881-6362
    • mail to:
      Washington Jewish Week, ATTN: Calendar
      1500 East Jefferson St.
      Rockville, MD 20854
    • Advertising: Contact Lisa Handelsman (301) 230-6691

The Connection Newspapers, which includes the Alexandria Gazette Packet and other local papers

The Washington Post